Reactive maintenance is expensive
When work only happens after failure, schemes face urgent call-outs, disruption and limited time to compare solutions. Planned maintenance gives trustees more control over timing, scope and cost.
Build an asset picture
List common-property assets, note condition and record past work. This creates a practical foundation for inspections, priorities and reserve planning.
Separate urgent, routine and capital work
Not every item belongs in the same queue. Safety and active damage need rapid action, routine items need scheduled attention, and major projects need specifications, budgeting and oversight.
Close the loop
Every job should have an approved scope, responsible person, deadline, supporting documents and completion record. Follow-through is where maintenance systems either earn trust or lose it.